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Q:

How can a business use outbound communications for relationship building yet not annoy its customers?

A:
Outbound relationship building is about servicing customers, not annoying them. Over the years, predictive dialing has become associated with those annoying telephone calls we all receive during dinner, asking us for money. However, the customer-centric world we live in today demands that we interact frequently with customers. The way we interact and think about reaching out to our customers is changing. More and more businesses are finding ways to be more proactive about strengthening relationships, like notifying their customers when their flight is delayed, or reminding them of an upcoming appointment, for example. It’s becoming more about reaching out to customers with information they need and value, not reaching out to them with sales pitches they don’t care anything about.
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EXTENDED ANSWER:
How can a business use outbound communications for relationship building yet not annoy its customers?
 
For as long as there have been contact centers, there have been managers like you looking for ways to get more value from their considerable investments in infrastructure and human resources. Agents, whether busy or idle, are one of a company’s largest overhead expenses, and at the same time one of its most valuable assets.

It makes good business sense to leverage those agents in a more proactive way. The primary impediments have been the tedium and frustration of trying to reach out to customers. Automated dialing removed the tedium and reduced the cost per contact, but was designed primarily for large call centers with high-volume telemarketing or telesales campaigns. Predictive dialing made outbound dialing efficient, but could not eliminate the constant supervision required to maintain adequate service levels – and let’s not forget how irritating those unsolicited sales phone calls can be!

Besides, let’s face it: predictive dialing practices have a bad reputation. Their success in debt collections and unwanted dinner-time calls has been their nemesis. But today predictive dialing is evolving into a proactive customer relationship-building tool that enables positive, informative and welcome customer interactions.

There are many good reasons to reach out to your customers through your contact center in ways they welcome and even appreciate. Think about the positive impact of personally welcoming each new customer, or of calling with appointment reminders or to renew a service. This shift in thinking is embodied in the name “proactive contact.”

Outbound relationship building is more practical and economical today than ever before. Avaya customers are strengthening loyalty, elevating service satisfaction, and improving agent productivity by implementing Avaya Proactive Contact solutions. And they are leveraging their existing contact center investments and infrastructures to get there.

Proactive contact is more than reaching out to customers in new ways. It extends the role of your contact center to support your expanding strategy for maintaining stronger, more profitable customer relationships. Think about some of the things your business gets a lot of inquiries about...chances are you can find some real opportunities to make a positive impression on your customers, and make some real profits in the process! Please go to www.avaya-apac.com click on "research by product" in "Do Your Research" section, "products A-Z" and then Predictive Dialing System.

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